Page 1: Information

1. Invitation

You are being invited to take part in this research project. Before you decide to do so, it is important you understand why the research is being done and what it will involve. Please take time to read the following information carefully and to decide whether you wish to take part. Please feel free to ask the research team if there is anything that is unclear and or if you would like more information.

2. What is the purpose of the study?

The purpose of this study is to understand the impacts of workplace nutrition among doctors and nurses, including understanding their nutritional behaviour, and its impact on mood and emotions during their working hours. The research will also explore potential strategies that might be acceptable to doctors and nurses to support their health and wellbeing (e.g. use of mobile technologies). The aim is to design an intervention that can be used to promote workplace well-being. This project is being conducted as part of a PhD research at University of Westminster.

3. Why have I been invited?

You have been invited because you are a UK-based doctor or nurse - your experiences and perspectives on your health and wellbeing when at work will be greatly valued.

4. Do I have to take part?

It is up to you to decide whether to take part. If you do decide to take part, you will be able to keep a copy of this information sheet and you should indicate your agreement to the consent form. You are free to withdraw at anytime, without giving a reason, including withdrawing their data before the thesis results chapters are drafted.

5. What will happen to me if I decide to take part?

If you want to take part, please email the researcher Kiu Sum (k.sum@my.westminster.ac.uk). She will then contact you to arrange a convenient time and date for an interview. It is expected that the interview will last 1 hour, where you will be able to discuss your experiences of nutrition (i.e. what you eat), health and wellbeing when at work with the researcher (see Section 13 for exact topics covered). The interview will be conducted online and will be audio-recorded.

6. Are there any possible disadvantages or risks from taking part?

Participating in the research is not anticipated to cause you any discomfort. You do not have to answer any questions you do not wish to. Please see Section 7 for the benefits of taking part

7. What are the possible benefits of taking part?

Whilst there are no immediate and direct benefits for those taking part, it is hoped that this research will provide an understanding of doctors’ and nurses’ health and wellbeing. Results may be used in the future to improve support and facilities for doctors and nurses. If you wish, you can receive information on the results of the research.  Please indicate on the consent form if you would like to receive this information.

8. Will I be reimbursed?

Participation in this study is voluntary and there is no reimbursement for taking part.

9. What happens if the research study stops earlier than expected?

Should the research stop earlier than planned, we will tell you and explain why.

10. Will my taking part in the study be kept confidential?

Yes. The identity of people taking part in the study will only be known to the researcher and her supervisors at the University of Westminster. Participants will be anonymised, and identification numbers will be used when referenced in reports and thesis. Any identifying information (e.g. names, places of workplace) will be deleted from transcripts by the researcher. Short quotes (with no identifying information) from interviews may be used when presenting the data, but these will be anonymised.

According to the university policy, your information will be securely stored separately by the researcher, so it is not possible to match the participant information with the data. All recordings and transcripts will only be identified by your participant number and will be stored and used only on University of Westminster computers that are password protected. Anonymised data may also be worked on, on research’s laptops which are also password protected. Only the researcher and the supervisory team will have access to any participant personal data during the study. Personal data will be kept in storage will be destroyed 5 years after the completion of the PhD or associated publications.

The researcher will keep copies of paper files in a secure place, stored in a locked filing cabinet in a locked room on the University of Westminster premises, complying with the with the requirements of the Data Protection Act 2018 and the General Data Protection Regulation.  

11. Will I be recorded, and how will the recorded media be used?

Interviews will be audio-recorded so that we have a record of the interview. Recordings are sent to a professional transcriber who signs a confidentiality agreement and deletes the recording after it has been transcribed. Transcripts are returned to the researcher for analysis and any identifiable information (such as name, place of workplace) will be deleted. Recordings are stored securely on University of Westminster servers and will only be identifiable via participant number. Files will be saved in a separate file and password protected so that it will not be possible to match the participant information with the data. The data will be deleted once the PhD project and publications arising from it have been completed.

12. What type of information will be sought from me and why is the collection of this information relevant for achieving the research project’s objectives?

The interview will ask you about your experiences as a doctor/ nurse in your workplace, relevant to the research’s aims and objectives. Topics covered in the interview will include: 1) Your current nutrition, in relation to your health and well-being during working hours, 2) The current challenges related to your nutrition and what you eat and 3) Identifying possible strategies to induce nutritional and behavioural change to improve your health and wellbeing at work.

13. What will happen to the results of this study?

The results of the study will feed into the researcher’s PhD thesis. Results of the research may be published in scientific journals and or presented at conferences. You will not be identified in any report or publication. Your Trust and Hospital will not be identified in any report of publications.

14. Who is organising and funding the study?

This study is organised and carried out at the University of Westminster as part of a PhD research project. The PhD project is funded by the University of Westminster.

15. Who has reviewed the study?

The research has been reviewed and approved by the College Research Ethics Committee (LAS-CREC), College of Liberal Arts and Sciences, University of Westminster.

16. Further information and contact details

Kiu Sum (Doctoral Researcher), College of Liberal Arts and Sciences, University of Westminster. Email: k.sum@my.westminster.ac.uk

Dr Sanjoy Deb (Director of Studies), College of Liberal Arts and Sciences, University of Westminster. Email: s.deb@westminster.ac.uk (0207911500)

Professor Brendon Noble (Head of the School of Life Sciences), College of Liberal Arts and Sciences, University of Westminster. Email: B.Noble@westminster.ac.uk

If you have a complaint about this research project, please contact Dr Deb (details above) in the first instance.